Facility Booking
Let members book courts, tables, and rooms online. Visual availability grid, flexible scheduling, QR check-in, and integrated payments.
Visual Booking Grid
An intuitive grid view shows all your facilities and time slots. Members can see what's available and book instantly.
- Visual grid showing all facilities and time slots
- Click to select and book available slots
- Color-coded status indicators for availability
- Fully responsive for booking on any device
Flexible Scheduling
Configure operating hours, slot durations, and pricing for each facility independently. Block time for leagues and events.
- Set operating hours for each day of the week
- Configurable slot durations (30, 60, 90, 120 minutes)
- Per-slot pricing with member and guest rates
- Block time slots for league sessions and events
Check-In System
Know who's using your facilities and when. QR code check-in makes it easy for members and provides usage data for you.
- QR code check-in for quick facility access
- Real-time usage tracking across all facilities
- Usage dashboard with trends and analytics
- Optimize scheduling based on actual usage patterns
Waitlist Management
When slots are full, members can join a waitlist. They're automatically notified when a spot opens up.
- Automatic waitlist when slots are fully booked
- Instant notifications when spots become available
- Guest booking support for non-members
- Configurable cancellation policies
Revenue Tracking
Track booking revenue, analyze facility utilization, and process payments seamlessly through Stripe.
- Track booking revenue by facility and time period
- Facility utilization analysis and reporting
- Integrated Stripe payments for online booking
- Easy refund processing for cancellations
Smart Waitlist Intelligence
When a booking is cancelled, the next person on the waitlist is automatically promoted and notified by email. No manual intervention needed.
- Automatic promotion when a slot opens up
- Instant email notification when you're promoted off the waitlist
- See your position in the waitlist in real time
- First-come, first-served ordering ensures fairness
Booking Conflict Prevention
Smart conflict detection prevents overlapping bookings before they happen. The system checks facility availability, maintenance windows, and league blocks in real time.
- Real-time conflict checking as members select time slots
- Automatic blocking during scheduled maintenance windows
- League session time slots are protected from casual bookings
- Admins can override conflicts when needed with an audit trail
Calendar Subscriptions
Subscribe to your booking schedule with any calendar app. iCal integration keeps your personal calendar in sync with your facility bookings automatically.
- Subscribe via standard iCal feed in Google Calendar, Outlook, or Apple Calendar
- Calendar updates automatically when bookings change
- Subscribe to specific facility calendars to see all availability
- Personal feed shows only your upcoming bookings
Booking-Session Linking
Link facility bookings directly to league sessions. When a session is scheduled, the corresponding facility is automatically reserved, keeping everything coordinated.
- Automatically reserve facilities when league sessions are created
- Linked bookings show the associated league and session details
- Cancelling a session releases the linked facility booking
- Cross-reference reports show facility usage by league
Learn how it works
Step-by-step guides to help you get the most out of this feature
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