Governance for your board & committee
The tools for the people who run the club — your board, executive committee and officers. Keep a constitutionally sound register of who may vote, take quorum, and run board meetings with agendas, minutes and attendance — all separate from, but linked to, your everyday player and member lists.
Built for the people who run the club
Governance is your club’s formal layer — the board, the executive committee, the voting members and the officers who lead them. It sits on top of your player roster and member directory; it never replaces or duplicates them.
For boards & executive committees — chairpersons, secretaries, treasurers and committee members, each with the posts they hold.
For constitutional compliance — a defensible record of who is a voting member and who counts toward quorum at a general meeting.
Not a player register — your ladder, ratings and general members stay where they are and link in, so no one is entered twice.
A member register that stands up to your rules
Not every player is a constitutional member. ServeLeague keeps a dedicated register that records each member's category, the date they joined, and the consent captured when they were admitted — separate from, but linked to, their playing profile.
- A dedicated register, distinct from the general participant list
- Voting and non-voting membership categories
- Consent captured and dated at admission
- Original joining date held separately from any subscription
Know exactly who can vote — on any date
Voting rights follow the member's category, so eligibility is never guessed. Take a quorum snapshot for any meeting date and see how many voting members were current at that moment — even after categories have changed.
- Voting eligibility derived from membership category
- One-click quorum snapshot for any meeting
- Counts are accurate as of any historical date
- Category changes preserve an unbroken membership timeline
Members don't just disappear
A member ceases only when they resign, are terminated, or pass away — lapsing on non-payment is not the same thing. Ceased members are retained with their cease date, and every change is written to an audit trail you can export for the board.
- Ceased records retained with cease dates for seven years
- Lapsed and ceased handled as distinct states
- Every admission and change written to an audit trail
- Board-ready register export in one click
Everything your committee needs to govern
The register is the foundation. On top of it, ServeLeague gives your committee the working tools to actually run the club's governance — officers, meetings, quorum and documents, all tied back to the same member data.
Assign officer roles — chairperson, treasurer, secretary and more — directly on member profiles, with a full history of who held each post and when.
Run a live quorum-taker during meetings: mark members present, by proxy or as apologies and watch quorate status update in real time against the voting roll.
Record board meetings end to end — agenda, location, an attendance roll derived from the register, and minutes — all kept against the meeting date.
Keep governing documents — constitution, policies, past minutes — in one governance document store the whole committee can find.
Building a proper member register?
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Governance that keeps your club accountable
Give your board a member register it can rely on — and free your volunteers from the spreadsheet.
Free to start. Governance is available on the Pro plan.